Household Budget Basics

The typical American household is not always prepared to meet the financial challenges of creating a balanced budget. In 2004, Alan Greenspan talked about the growing substitution of credit card debt for personal loans. The average consumer no longer has to seek the approval of a bank to gain access to an unsecured loan. They can use their credit card for a variety of new purposes, including borrowing money.

Individuals that fall behind on their monthly payments need to learn the basics of creating a budget. The first rule of thumb for a financially sound home is simply this: Household Income must be greater than Household Expenses Budgeting 101, right? It's surprising how many families break this simple rule. When it's broken, the household needs to borrow money to pay its expenses. That is a short-term strategy that can lead to long-term problems if it happens every month.

Some individuals believe that income only has to equal expenses for a household budget to be balanced. That's true if someone plans to work forever. But plans for the long-term need to include the concept of "pay yourself first" too. This saying has been around for a long time and it means before paying anyone else, put some money aside for the future. That's something everyone should strongly consider as part of their retirement plan, and household budgeting process.

The income portion of a household budget accounts for all of the sources of money that flow into the home. This can include paychecks, interest income, tax refunds, stock dividends, bonus payments, and gifts of money. Any reliable source of money flowing into a household each month should be included in the income section of the budget.

Simple but powerful monthly budget template

Simple, quick, and easy monthly budget template for Google Sheets and Excel.

With this template, you will get:

• Pre-set expense categories

• Simplified dashboard and day-by-day monthly tracker

• Automated charts for comparison

• Day-by-day views for budgets and actual spend

Get this template now

The monthly costs that are "must pay" are considered mandatory expenses. This includes mortgage payments, car loans or lease payments, and property taxes. All the money owed others as well as expenses such as energy bills and other utilities should also be included in this category.

Life insurance premiums, health care costs, childcare, commuting expenses, groceries, and other costs that help individuals earn income and provide them with a healthy lifestyle are also considered mandatory. These should be the absolute last costs a household would give up. It's important to set aside money for the future too; that's mandatory. It's one of the fundamental rules for a sound financial planning strategy.

The budgeting process gets more difficult when trying to evaluate discretionary expenses. This part of the process requires families to really think about whether or not to spend money on these items. Examples of discretionary expenses include going out to the movies, entertainment, dining out at restaurants, extravagant vacations, expensive clothing, jewelry, and other luxury items. Monthly credit card bills are oftentimes the best source of information to examine when looking for spending patterns. If they aren't handy, it's usually possible to download past statements from a credit issuer's website. Take a close look at several statements; it's sometimes an eye-opening experience.

Once the sources of monthly income have been identified, and expenses assembled, it's time to figure out if the budget is balanced. The formula used in this example is a simplified calculation of household savings: Household Income - Household Expenses = Household Savings If the value for household savings is negative, there is a budget deficit. If that value is zero, the budget is balanced. If household savings is positive, there is a budget surplus, which is the sign of a "healthy" budget.

Anyone that's good at putting a spreadsheet together shouldn't have any problem creating their own budget. Individuals that aren't up to speed on Microsoft Excel, or another spreadsheet application, can use one of the forms we've already put together.

As promised earlier in this article, we're going to provide a household budget worksheet that can be downloaded for free: Personal Budget. This document was also included in a two part series called Budget Worksheet. That particular series reviews the topic of putting together a personal budget, and even discusses some of the software options available for purchase such as Quicken.

A household budget can be summarized simply as:
Income - Expenses = Savings

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We also have information for anyone that would like to compare their monthly expenses to that of an average American household. Our family budget template allows end users to create a family budget. It also includes a variance report, which indicates how well actual expenses are tracking against the plan. That spreadsheet was built from an average family budget. This site also publishes a family budget calculator that allows users to compare their monthly household expenses to that of an average household. The information in these tools was based on data gathered by the federal government.

Once a household budget has been created, it's necessary to track expenses and income. After several months, it's possible to have a good feel for how well actual expenses measure up against those forecasted. Budgets should be reviewed each month. The process should be dynamic, and families need to be prepared to make adjustments to stay within their plan. While it's nice to remove the stress of falling behind on bills, keep in mind that everyone needs to enjoy life too. Changing purchasing habits or downsizing a home makes sense if that's what it takes to balance a budget. People are often surprised at how stress-free life can be when both a budget, and one's life, is in balance.